< MoveSmarter Learner - optimised home to school transport />

> Overview / Introduction

MoveSmarter Learner is a bilingual integrated platform designed to help local authorities plan and manage home to school transport with greater efficiency and oversight. Automated workflows and integrated data remove hours of manual admin, allowing teams to focus on service quality and exception handling. MoveSmarter Learner supports the complete process — from learner applications and entitlement decisions to route planning, operator management, and live service monitoring. Developed and supported in the UK, MoveSmarter Learner reflects the realities of local authority transport operations.

Built to handle the complexity of real-world transport planning, including mainstream and SEND learners, MoveSmarter Learner enables authorities to:

MoveSmarter Service Editing
MoveSmarter Service Editing
  • Manage learner transport applications and entitlements from submission through to approval
  • Assign learners to appropriate services and stops based on their eligibility and requirements
  • Track learner transport needs, including accessibility and support requirements such as wheelchair access or passenger assistant provision
  • Visualise routes, stops, and learner locations on a map for clear operational insight

> Key Benefits

  • Streamlined Planning – Simplifies the process of entitlement reviews, route planning, and service assignment across mainstream and SEND transport.
  • Cost-Effective Scheduling – Highlights vehicle capacity and loading, helping reduce unnecessary journeys and match vehicle types to learner needs.
  • Integrated Entitlement Management – Connects with local authority portals via API, supporting eligibility checks, walking distance calculations, and catchment-based decision making. Entitlement workflow status changes are recorded for audit purposes and supports upload of any supporting documents.
  • Accessibility and SEND Management – Records specific learner requirements such as wheelchair access, specialist equipment, or the need for an escort, ensuring these are reflected in planning and operator communications.
  • Smart Card Tracking – Supports learner travel cards for tap on / tap off tracking, giving accurate usage data to improve service planning and feed into safeguarding reports.
  • Visual Oversight – Interactive maps display learners, campuses, public stops, and routes, allowing users to edit services and allocations directly within the same interface.
  • Operator Portal – Enables operators to view their assigned services, access loading lists, and confirm attendance or service completion.
  • Data and Reporting – Offers clear reporting on service usage, costs, and learner movements to support performance monitoring, safeguarding, and compliance.
  • Scalable and Flexible – Designed to manage multiple schools, operators, and academic years with ease, adapting to ongoing policy or service changes.
  • Safeguarding – Supports safeguarding by recording travel events from smart card data, providing visibility of learner journeys and attendance.
MoveSmarter Learner Allocation
Movesmarter Learner Allocation

> How MoveSmarter Learner Works

  • Capture Applications – Accept learner transport applications centrally from parents or local authority systems.
  • Determine Entitlements – Use defined workflows to assess eligibility, manage appeals, and record supporting evidence.
  • Plan and Allocate Services – Match learners to services and stops, factoring in capacity, accessibility, and travel distance.
  • Visualise and Adjust – Use maps to review routes, stops, and vehicle occupancy, with the ability to make edits directly.
  • Monitor and Report – Use smart card data and operator feedback to track actual usage, monitor attendance, and identify safeguarding concerns.
  • Analyse and Improve – Generate reports to evaluate cost efficiency, usage trends, and compliance over time.

> Why It Matters

Managing home to school transport is complex, especially when balancing mainstream and SEND requirements. Traditional or spreadsheet-based systems often lead to:

  • Inefficient or duplicated routes that increase cost and journey time
  • Limited visibility of learner needs and service capacity
  • Delays in application processing or service updates
  • Difficulty in tracking actual usage and safeguarding outcomes

MoveSmarter Learner brings all these elements together in a single, visual, and data-driven system; giving local authorities the tools to plan fairly, operate efficiently, and maintain a clear record of service provision and safety.

> Designed for Local Authorities

MoveSmarter Learner has been developed in close collaboration with UK local authorities to meet the real needs of education transport teams. It reduces administrative workload, improves data accuracy, and strengthens safeguarding oversight — all while supporting inclusive and sustainable transport planning.

By simplifying complex transport operations, MoveSmarter Learner helps ensure every learner gets to school safely, efficiently, and on time — while supporting authorities in meeting their duty of care and sustainability goals.

> Call to Action

Discover how MoveSmarter Learner can help your local authority plan, monitor, and improve home to school transport across both mainstream and SEND learners.